Administrators supervise a staff of two daytime maintenance custodians and three evening custodians. The daytime maintenance custodian addresses anything that arises in the physical plant. He makes any repairs that fall in the scope of his abilities. If an outside contractor needs to be called in, the administration follows a process: he/she submits the requisition, purchase order, payment, and follows through until the repair is complete. The evening custodians clean and maintain a designated portion of the building. They also mow grass and plow snow as needed.
The scope and services of this plan are to pass all assessments made by the following inspections. The director/principal is the contact for all local, state, and federal inspections.
James Rumsey’s Work-Based Learning Coordinator, along with maintenance employees, are involved in this plan
Equipment and Supplies:
Each Program has an annual budget for replacement of expendable supplies and small items needed for instruction. This account is known as the Instructional supply account. In addition, many programs also have a lab fee to help offset costs of needed supplies for more extensive lab projects. Programs that do work for outside customers may receive donations for student work or instructional activities. Programs also have a class work order account. These accounts are monitored by the assistant principal and are generally used at the instructor’s discretion.
For larger equipment replacement and repair of current equipment, there are funds available through the director. These funds are earmarked for equipment replacement and may be met with matching grants. LEA may assist if the program shares a lab or classroom with a high school program. Some programs receive equipment donated by industry. (Example: The automotive program received five NEW transmissions from Ford Motor Company. The value of this donation is approximately $20,000.00).
Relevant State Law
Relevant state law entities include the West Virginia:
- Health Department/Food Inspection
- Fire Marshal
- Fire Safety Equipment
- Child Care Inspection Report
- WV State Water Back Flow/Annual Test
- Fire Alarm Inspection (Simplex Grinnell)
- BRIM (Bureau of Risk Management)
Administration immediately reviews and addresses all inspections as they are received. Both administration and maintenance meet and plans are made to resolve all corrections. Timelines are given as the inspections are received. The goal is to make all corrections as soon as possible within a reasonable amount of time.
Applicable Federal Codes and Procedures
After searching the Internet for Applicable Federal Codes and Procedures, the following codes were found to overlap with the Operation and Maintenance Plan maintained by James Rumsey Technical Institute:
OSHA, Part 1926 – Construction
42 U.S. Code § 7505a – Maintenance plans
14 CFR § 171.11 – Maintenance and operations requirements.
Inspection reports are filed by the principal/director as well as any needed corrective action plans.
The director/principal then follows through with a corrective action involving the instructors, custodians, and outside contractor (if needed). In some instances students, under the direction and supervisor of the instructor, may be involved in maintenance for practice with real-world application of inspections and repairs.
Supplies for operation, maintenance, and improvement are ordered by the assistant principal and stored in several areas that include general storage and the warehouse facility. Custodians submit supply needs to the daytime custodian who then places the supplies in the individual custodians’ closets.
In the case of inclement weather and students are not in the building, the evening custodians work during the day (for the purposes of snow/ice removal, etc.) Every summer, the custodians strip and wax all non-carpeted areas of the building and touch up areas as needed.
All plans, including the Operation and Maintenance Plan, can be found on the school’s website: www.jamesrumsey.com
Available to Employees and Students
The day-to-day operation, maintenance, and improvement of the physical plant are under the guidance and administration of the director/principal, assistant principal, and the work-based learning coordinator. Additional constituents can also include the instructor and students enrolled in the field of study for which the maintenance or repair is needed.
The plan is also located on James Rumsey’s website and is available to all.
Evaluations of the Plan
Plans are evaluated by the faculty and approved by the Administrative Council on an annual basis.
Each year, the director/principal meets with the school’s designated accountant and a budget is created specifically for supplies, inspections, and general maintenance and repair. In addition, the school has contracted with both an HVAC and plumbing repair services. However, being a tech school, many jobs and/or repairs can be done in-house, as our instructors are all certified in their programs, including HVAC and electrical repairs.
Funds must be secured for major improvements. Improvements such as painting are performed by our custodial staff or by an outside contractor. Most painting is performed in the summer while no students are present.
Individual classroom and shop improvements are often made by the class, or they assist the custodial staff – representing a true workplace environment and giving students ownership in the process.