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Scope and Services
The West Virginia Department of Education prints the summary of completion, placement, and licensure information in a report form and returns it to JRTI by July 1 in a document called the “Data Profile”. Goals and objectives are established by the West Virginia Department of Education in the following areas and are as follows:
- Completion Rate – (minimum 60 Percent)
- Positive Placement – (minimum 70 Percent)
- Licensure Rate – (minimum 70 Percent)
Responsibility for Coordination of Placement Services
The work-based learning coordinator, an employee of James Rumsey Technical Institute, is the person responsible for the coordination of placement services. (See job description below).
Communications Network
Placement is a joint effort that includes the instructor, the work-based learning coordinator, the student, and employers from the tristate area. The process not only seeks employment, but rather seeks specific employment to the students’ needs or career plans. All graduates may continue to contact JRTI, as they have lifetime placement rights, and the work-based learning coordinator strives to provide both placement and follow-up to all current and former students.
File/listing of Employers and Employment Opportunities
Instructors (through their craft committee meetings) maintain and update a listing of employers and employment opportunities. The work-based learning coordinator also maintains a file/listing of job opportunities through emails and phone calls.
Counseling of Students
The counseling of students is an informal process that is carried out by the instructors, the learning center coordinator, the counselor, and the work-based learning coordinator. Through their guidance, students receive the skills, including soft skills, about earning and maintaining a job in their chosen careers.
Maintenance of Placement Records
One aspect of the work-based learning coordinator’s job description include the maintaining of placement records:
c. Maintain student records which include the following:
i. Training plans and agreement.
ii. Progress reports.
iii. Employee evaluations and other related information.
d. Develop comprehensive and current training agreements, which are executed and kept on file for each student.
e. Develop a current written training plan/agreement in cooperation with the teachers, student, training sponsor, and parents.
f. Develop a student job placement handbook.
Annual Evaluation of the Plan
Each year, plans are evaluated by the faculty and approved by the Administrative Council. In addition, the school is provided feedback through:
A complete listing of employers/employment opportunities as well as maintenance of placement records for completers as a way of measuring success are available through the work-based learning coordinator
Evaluation Results with Whom the Plan is Shared
The collection of completer employment data and the follow-up of employment data is in the hands of the work-based learning coordinator. His/her network of people he communicates with include both the instructors and the business. Community, and the expertise and career connection each instructor has with the business community is vital in both placement and cooperative education. This individual also coordinates the cooperative education, internships, clinicals, and counsels students with employment application skills. Evaluation Results are shared and approved by the faculty (faculty meetings) and administrative council (Administrative Council meetings).
Major Publications
All plans, including the Work-based Activity Plan, are included on the school’s website.
Identification of Responsibilities for Coordination of Placement Services (as identified on the duties and responsibilities of the work-based learning coordinator’s description). See below.
DUTIES AND RESPONSIBILITIES
WORK-BASED LEARNING COORDINATOR/FACILITIES COORDINATOR
A. Coordinate activities with participating county systems in creating linkages with business, industry, and labor groups.
a. Visit business and industry to initiate and promote placement of students.
b. Coordinate, develop, and maintain data on employers, placement and business/industry contacts.
c. Conduct community/business survey to obtain information on available job openings, future job trends, etc.
d. Develop and conduct career day for the James Rumsey Technical Institute.
B. Coordinate and oversee facility maintenance, repairs and upkeep. a. Supervise the custodial staff
b. Set up and supervise routine scheduled maintenance cycles
c. Coordinate repairs and preventive maintenance with in-house or outside vendors
d. Address daily and seasonal issues (HVAC, roof, sidewalks, floors, walk-in fridge/freezer, washers/dryers, etc.)
e. Address and respond to fire, health, water sprinkler, backflow valve, BRIM and other inspections.
f. Coordinate ground maintenance such as mowing, weed control, snow removal, etc.
C. Work with technical institute faculty to create work-based learning opportunities related to specific majors for all students.
a. Convey information on local and national employment trends to concerned students and staff and make biannual reports to the James Rumsey Technical Institute Administration Council.
b. Develop and present pre-employment workshops and seminars for all program areas at
James Rumsey Technical Institute.
c. Share business and industry resources with all instructors. d. Convey information on employment trends to instructors.
e. Assist teachers in preparation/placement for special needs students.
f. Maintain library of instructional aids dealing with pre-employment skills.
g. Meet with each participating county’s Work-Based Learning Coordinator on an as needed basis.
D. Coordinate pre-employment activities with teachers and administrators.
a. Assist teachers in getting special speakers for their area of training.
b. Develop and present pre-employment workshops and seminars for all program areas at James Rumsey Technical Institute.
c. Interview each student prior to placement in any work-based learning site.
E. Coordinate and development of work-based experience plans for participating students.
a. Coordinate pre-employment activities with teachers and administrators. b. Provide placement or referral services for successful completers.
b. Counsel students on pre-employment activities and job keeping skills, and on how to terminate a job properly.
c. Conduct sessions with all students on interviewing techniques, how to apply for a job, job applications, preparing resumes, etc.
F. Visit work-based experience sites, follow up on student process, and maintain accurate records of students.
a. Compile and complete reports (including placement reports) as requested by the WV Department of Education, and James Rumsey Technical Institute Administrative Council/Staff.
b. Maintain placement data and records as required by the WV Department of Education.
c. Make visits to employers engaged in work site training.
G. Investigate and identify alternative work-based experience for students experiencing difficulties. Assist teachers in preparation and placement for the special needs students.
H. Provide training for work-site mentors, in preparation for receiving and mentoring students in a work setting.
a. Training sessions for training sponsors are presented that outline their responsibilities with students (includes AYES for auto class).
b. Develop and distribute handouts specifying services available throughout the work-based learning office.
c. Arrange for prospective employers to visit the school and talk with prospective students.
I. Implement policies and procedures dealing with liability and medical coverage for students in non-paid work experiences.
a. Refuse to discriminate against students on the basis of race, color, national origin, sex, or handicap in making available opportunities in the work-based learning program.
b. Make certain that students participating in work-based learning programs are not discriminated against by employers or prospective employers on the basis of race, color, national origin, sex, or handicap in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and in pay.
c. Make certain that when entering into a written agreement for the referral or assignment of students to an employer, the agreement contains an assurance from the employer that students will be accepted and assigned to jobs and otherwise treated without regard to race, color, national origin, sex, or handicap.
d. Refuse to honor any employer’s request for students who are free of handicap or for students of particular race, color, national origin or sex.
J. Develop a recordkeeping system for documenting student participation and performance in work-based learning placements.
a. Gather data on students who have completed or will complete training programs at James Rumsey Technical Institute.
b. Compile and complete reports as requested by James Rumsey Technical Institute Administration, James Rumsey Technical Institute Administrative Council, BRIM, and the West Virginia Department of Education.
c. Maintain student records which include the following:
i. Training plans and agreement.
ii. Progress reports.
iii. Employee evaluations and other related information.
d. Develop comprehensive and current training agreements, which are executed and kept on file for each student.
e. Develop a current written training plan/agreement in cooperation with the teachers, student, training sponsor, and parents.
f. Develop a student job placement handbook.
